Email Management

Email management covers mailboxes, forwards, autoresponders, DKIM settings, and spam filter configuration.

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Overview

Mailboxes

The mailbox table shows all email accounts:

Column	Description
Email	Full email address
Domain	Associated domain
Customer	Assigned customer
Quota	Storage usage / Maximum in MB
Status	Active or Disabled
Autoresponder	Active/Inactive
Created	Creation date

Forwards

Column	Description
Source	Source email address
Destination	Destination address(es)
Customer	Assigned customer
Created	Creation date

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Create Mailbox

1. Click Create Mailbox
2. Fill out the form:

Field	Required	Description
Username	Yes	Local part of the email (before the @)
Domain	Yes	Select domain
Password	Yes	Mailbox password
Quota (MB)	No	Storage limit (0 = unlimited)

1. Click Create

The system sets up:

• Dovecot mailbox
• Postfix configuration entries
• Maildir directory structure

Webmail Access

After creation, the mailbox can be used immediately via Roundcube Webmail. The link is available in the panel under Webmail.

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Edit Mailbox

1. Click the Edit icon
2. Change quota or status
3. Click Save

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Change Password

1. Click the Key icon in the action column
2. Enter the new password
3. Confirm the change

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Enable / Disable Mailbox

• Click the Status toggle in the action column
• Disabled mailboxes cannot send or receive emails

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Delete Mailbox

1. Click the Delete icon
2. Confirm the deletion

Emails Will Be Deleted

When deleting a mailbox, all emails are permanently removed.

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Autoresponder

The autoresponder sends automatic replies to incoming emails (e.g. out-of-office notifications).

Configure Autoresponder

1. Click the Clock icon in the action column of a mailbox
2. Fill out the form:

Field	Required	Description
Enabled	Yes	Enable/disable autoresponder
Subject	Yes	Subject of the automatic reply
Message	Yes	Text of the automatic reply
Start Date	No	When the autoresponder should become active
End Date	No	When the autoresponder should deactivate

1. Click Save

Time-Based Control

If start and end dates are set, the autoresponder is only active during this period. Without date specifications, it is permanently active.

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Forwards

Create Forward

1. Switch to the Forwards tab
2. Click Create Forward

Field	Required	Description
Source	Yes	Source email address
Destination	Yes	Destination address(es), comma-separated for multiple

1. Click Create

Catch-All

Use *@domain.com as the source to forward all emails for a domain.

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Catch-All Address

A catch-all address receives all emails sent to a domain for which no explicit mailbox or forward exists.

Set Up Catch-All

1. Navigate to Email > Forwards
2. Click Create Forward
3. Enter *@yourdomain.com as the source
4. Enter the destination mailbox
5. Click Create

Disable Catch-All

Delete the forward with *@domain.com as the source to disable the catch-all.

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Webmail

Every mailbox owner can access webmail directly from the panel.

Open Webmail

1. Navigate to Email > Mailboxes
2. Click the Webmail icon next to the mailbox
3. The webmail interface opens in a new tab

Delete Forward

1. Click the Delete icon
2. Confirm the deletion

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IMAP Migration (Import Emails)

IMAP migration allows you to import existing emails from an external mail server into a mailbox — ideal when switching providers.

Start Migration

1. Navigate to Email > Mailboxes
2. Click the Migrate button next to the desired mailbox
3. Fill out the migration form:

Field	Required	Description
IMAP Server	Yes	Hostname of the source mail server (e.g. imap.old-provider.com)
Port	Yes	IMAP port (default: 993 for SSL, 143 for STARTTLS)
Username	Yes	Login on the source server (usually the full email address)
Password	Yes	Password of the source mailbox
Use SSL	No	Enable SSL/TLS encryption (default: enabled)

1. Click Start Migration

Background Process

The migration runs server-side in the background. The backend uses doveadm import with automatic fallback to imapsync if the import fails. The folder structure (Inbox, Sent, Drafts, etc.) is preserved.

Duration

Depending on the mailbox size, migration can take several minutes to hours. Existing emails in the target mailbox are not overwritten — only new messages are added.

Check Before Migrating

Make sure the source server allows IMAP access and the credentials are correct. Some providers require an app-specific password (e.g. Google, Microsoft 365).

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DKIM Settings

DKIM can be enabled per domain:

1. Navigate to Domain Management or DNS > Email Security
2. Enable DKIM for the desired domain
3. The DKIM key is automatically generated
4. The required DNS TXT record is displayed

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Spam Settings

enconf uses rspamd as a spam filter. Configuration is done per domain:

Settings

Setting	Description
Spam Score Threshold	Score at which an email is marked as spam
Spam Action	mark, quarantine, or reject
Greylisting	Temporarily reject unknown senders

Whitelist / Blacklist

• Whitelist: Emails from these addresses are never treated as spam
• Blacklist: Emails from these addresses are always treated as spam

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Email Rate Limiting

To prevent spam sending through compromised accounts:

Setting	Description
Max. Emails/Hour (Total)	Limit for all mailboxes combined
Max. per Mailbox/Hour	Limit per individual mailbox
Max. per Domain/Hour	Limit per domain

These limits are configured in the hosting package.